Distribution Company: Access Database Modernization Eliminates Crashes
Zero crashes in 12 months, supports 10+ concurrent users
Challenge
A distribution company operated a 50-user MS Access database that crashed 2-3 times weekly due to file size approaching the 2GB limit and concurrent access conflicts. Data corruption required weekly repairs, causing operational disruptions. Multiple users experienced record locking issues and data conflicts when accessing the database simultaneously. They had considered cloud solutions but budget constraints and training requirements made migration challenging.
Solution
We modernized the Access database by migrating the backend to SQL Server while maintaining the familiar Access frontend. This eliminated file size limitations and improved concurrent access handling. We optimized database architecture, added proper indexing, implemented data validation rules, and set up automated backup procedures. The solution preserved all existing forms and reports while significantly improving performance and reliability.
Results
- Zero database crashes in 12 months (previously 2-3 weekly)
- Supports 10+ concurrent users without conflicts
- Database size no longer a limitation (grew from 1.8GB to 5GB+ without issues)
- Data corruption incidents eliminated
“The modernization eliminated our weekly database issues. The system is now reliable, and we can focus on business operations instead of troubleshooting crashes.”
— IT Manager, Distribution Company
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